Montclair Syllabus

• Provides templates that are visually appealing and easy to update.
• Automatically pulls in key details about a class into the Syllabus.
• Provides updated University policies and resources for students ensuring accuracy and saving faculty time.
• Allows departments/programs to customize syllabi with specific information.
• Offers an interactive syllabus menu for students to navigate specific sections.
• Provides printable syllabi and print-to-PDF options.
• Enables instructors to see student engagement with course syllabi.

Note: This document has been adapted from our vendor, Simple Syllabus. For a complete collection of guides, please visit the Simple Syllabus Support Portal.

Getting Started for Faculty

Faculty are responsible for adding course level information to their syllabus. See links below for Simple Syllabus how to’s:

• Configure Montclair Syllabus in Canvas
• Import and Reset Syllabus Content
• Navigate and Edit Your Syllabus
• Submitting, Sharing, and Tracking Student Engagement

Customizing Syllabi at the Department Level

In order to customize a syllabus at a departmental or course section level you must be assigned one of two roles: Department Representative or Designer.

Department Representatives

Department Representatives are individuals responsible for creating, maintaining and updating syllabi across a college or department. The Department Representative is for deans, department chairs, and designees and gives access to department templates.

• See Simple Syllabus: Templates

Designers

Designers are individuals responsible for creating, maintaining, and updating syllabi across all sections of a course. The Designer role is for course coordinators and other department designees and gives access to course masters. Department Representatives also have access.

• See Simple Syllabus: Course Masters

Additional documentation is available through the Simple Syllabus Support Portal.

Note: To request access to Simple Syllabus Templates or Course Masters, please complete the Simple Syllabus Elevated Access Request form.

Canvas Integration

• Replaces the native Canvas Syllabus tool with additional features.
• Integrates with Canvas assignments, quizzes, and discussions; automatically creates a Course Summary table.
• Editable in Canvas.
• Printable or print-to-PDF syllabi are now readily available.

Syllabus Templates

• Updates made to a Simple Syllabus global template are immediately available in Canvas for all courses associated with that template. If University related policies need to be updated in Simple Syllabus, these changes can be rolled out to every syllabus instantly.
• College/School, Department, Subject, and Course specific templates are also available, which can provide more granular information to all individual syllabi within the identified unit.
• Each syllabus auto-fills certain content about your course, such as your meeting time, room location, name, etc. More autofill functionality is being added in the future.

Analytics

• Track student syllabus engagement.
• Capacity to share abbreviated syllabi with prospective and enrolled students to preview.
• Syllabi can be shared for accreditation or other purposes.

Is Simple Syllabus available in my Canvas courses?

Yes, Simple Syllabus is available in ALL Canvas courses as “Montclair Syllabus”. To enable “Montclair Syllabus” in your course, click on Settings > Navigation and enable “Montclair Syllabus”.

Can I disable Montclair Syllabus (Simple Syllabus) in my Canvas Course?

No, Simple Syllabus cannot be disabled. It is a Canvas add-on built into the LMS, effectively replacing the native Canvas syllabus creation tool. Simple Syllabus offers additional features, including auto-filling certain course content pulled from University sources, such as the course description, class meeting time, room location, and university resources.

How can I copy my “Montclair Syllabus” from one course/semester to another?

The traditional Canvas course copy does not apply for the “Montclair Syllabus”. Within your course, click on “Montclair Syllabus” and click “Import” to select your Syllabus from another course/semester.

I’ve cross-listed my Canvas courses, but I can’t edit the course information component to include the additional sections information. How do I update the Montclair Syllabus to include the course information for additional sections?

When cross-listing courses in Canvas, the course information section of the Montclair Syllabus will only display the details from the master course, which cannot be edited. To include course information for additional sections, you can add a headerless component containing these details. Please see Updating the Montclair Syllabus for Cross-Listed Courses.

What’s the best browser to use?

It is recommended to use Chrome or Firefox and to avoid using Safari and Edge.

 Why can’t some of my students read the course syllabus on their phones?

Advise students to use the Canvas app on their phone, not a browser.

How do I link to elements of my Canvas course (like assignments, modules, etc)?

Within a component, you can insert a link to a course element using the insert link option in the rich content editor.

How can I verify students’ engagement with the syllabus, such as which students have accessed it and when?

Simple Syllabus allows instructors to track student engagement with syllabi using the student engagement feature. At the top of your published syllabus, click on the blue horizontal bar for a detailed breakdown of syllabus engagement by student.

Why are some of my students only seeing a partial view of the syllabus?

Advise students to use the Canvas app on their phone, not a browser.

How do I download a PDF copy of my syllabus?

Click on Print at the top of your published syllabus to download a PDF version.

What fonts and colors should I use for my syllabus?

It is recommended to use Simple Syllabus’ default sans-serif font, Arial, for your syllabus and avoid using serif fonts like Times New Roman. The default Arial font size is 11 pt and the default font color is dark gray (hex code: #414141). When using color ensure there is enough color contrast between the foreground and background. For example, if the background is dark then the text should be light and vise-versa.

Why don’t I see the changes that I made right away?

If you are not seeing changes that you have made appear, it is recommended that you perform a hard refresh to clear your browser’s cache for a specific web page to force it to load the most recent version of the page. Below are instructions on how to hard refresh on a Mac or PC:

Mac:

• Press and hold down the ⌘ (Command) + ⇧ Shift keys and then press R.

     OR

• Press and hold down ⇧ Shift key and click the ⭮ Reload button.

PC:

• Press and hold down the Ctrl (Control) key and click the ⭮ Reload button.

     OR

• Press and hold down the Ctrl (Control) key and press the F5 button.

Why is the Montclair Syllabus failing to launch?

If the Montclair Syllabus is failing to launch from within Canvas, you will need to enable third-party cookies. Below are instructions on how to enable third-party cookies on Chrome and Firefox:

Chrome:

1. Open Google Chrome then click the ellipsis (three dots) in the top-right corner and select “Settings.”
2. Click “Privacy and security” in the left menu.
3. Click “Third-party cookies.”
4. Enable “Allow third-party cookies.”

Mozilla Firefox:

1. Open Firefox and go to montclair.instructure.com.
2. Click on the shield icon located to the left of the website url address.
3. Disable the “Enhance Tracking Protection” switch.

Chrome/Firefox on iPad/iPhone:

1. Tap “Settings” on the Home Screen (or in the App Library) of your Apple device (iPhone, iPad).
2. Search for the desired browser (Chrome or Firefox) then select it.
3. Enable “Allow Cross-Website Tracking.”

When I copy and paste from Word my formatting is not retained. How can I fix it?

If you have copied text from somewhere else (i.e., Microsoft Word) and it is not showing up properly when you paste it in your syllabus, there may be some hidden formatting that is also being brought in from the original source. After copying from Word, you should use the “Paste without formatting” option instead of the “Paste” option to paste the text in your syllabus. Below are instructions on how to paste without formatting on a Mac or PC:

Mac:

• Press and hold down the ⌘ (Command) + ⇧ Shift keys and then press the ‘V’ key.

     OR

• Press Ctrl (Control) + click on your mouse then select ‘Paste without formatting’ from the menu.

PC:

• Press and hold down the Ctrl (Control) + ⇧ Shift keys and then press the ‘V’ key.

     OR

• Right-click on your mouse then select ‘Paste without formatting’ from the menu.