Graduate Policies & Forms

These essential documents contain the fundamental policies, procedures, and requirements that apply to every graduate student at Montclair State University, regardless of your program or degree level.

• Graduate Policy Manual
• Graduate Academic Standing Policies
• All University Policies

Please review all instructions carefully prior to submission, as some forms require departmental approval before Graduate Center review. If you are unsure which form applies to your situation, please contact the Graduate Center for guidance.

• Appeal of a Denial to Repeat a Course
• Change of Concentration Application
• Course Overload Application
• Extension of Matriculation Request
• Leave of Absence Request
• Montclair Undergraduates Taking Graduate Courses
• Permission to Repeat a Course Request
• Reclassification Petition
• Transfer Credit Approval Application
• Withdrawal Form

These forms support master’s students completing a thesis at Montclair State University. Review the Thesis Procedure Manual and thesis process timeline to understand each stage, required approvals, and submission deadlines. For questions or support, contact thesisinquiry@montclair.edu.

• Approval for Writing a Master’s Thesis
• Approval of an External Thesis Committee Member‌
• Electronic Thesis/Dissertation (ETD) Release Form
• Electronic Thesis/Dissertation Embargo Renewal Form
• Thesis Extension Application

Doctoral students can use these forms to complete required dissertation milestones and obtain the appropriate approvals. The Dissertation Procedure Manual and dissertation process timeline provide detailed guidance from candidacy through final submission. For additional assistance, contact docstudy@montclair.edu.

• Form A: Qualifying Assessment and Candidacy
• Form B: Dissertation Committee Approval
• Form C: Outside Committee Member Request (if applicable)
• Form D: Proposal Approval
• Form E: Defense Date Application
• Form F: Defense Report
• Forms G/H: Advisement or Extension Application
• Electronic Thesis/Dissertation (ETD) Release Form
• Electronic Thesis/Dissertation Embargo Renewal Form

Audiology Students Only

• Form J: Research Project Presentation Date
• Form K: Research Project Presentation Report

Graduate assistants can use these forms to complete employment-related processes. Review the Terms and Policies of the Assistantship for guidance on . For questions or assistance, contact the Graduate Center.

• Assistantship Under-enrollment Request Form
• Course Overload Application
• Human Resources I-9 Instructions

If you need to report an incident or concern, contact the appropriate office listed below. These resources are available to help ensure a safe and supportive campus environment for all students and employees.

• Bias-Related Incidents: Dean of Students
• Student Misconduct: Student Development Campus Life
• Student Well-Being or Behavioral Concerns: CARE Team
• Sexual Misconduct / Title IX Concerns: Equity & Title IX Office
• General HR Misconduct (Employees): Human Resources
• IT / Security Incidents: Information Technology
• Hazing Incidents: Greek Life
• Crimes or Campus Emergencies: University Police