Student Organization Scheduling

Student organizations planning events in the Cali School of Music should review these guidelines before requesting space or scheduling activities. They outline key deadlines, booking procedures, facility expectations, and the responsibilities of each organization’s designated contact. Following this process helps ensure requests are handled efficiently and that school spaces remain available for both student organization use and the academic and performance needs of the semester.

Please adhere to the following guidelines for booking Student Organization events in the Cali School of Music.

• All Student Organizations must appoint one point of contact for all scheduling needs and concerns. The Scheduling Office will work with this contact for the booking of events.
• Scheduling for Student Organizations’ needs will begin on August 1st for Fall events and December 1st for Spring events.
• All Student Organization scheduling must be completed by either November 15 or April 15 of the current semester. No additional scheduling can take place in the semester’s final month to ensure that there is appropriate time for booking end-of-semester events (dress rehearsals, juries, exams, etc.).
• The Scheduling Office will do everything possible to ensure scheduled Student Organization meetings can occur as planned, but the need for flexibility is necessary for extreme circumstances. As much notice as possible will be given if a Student Organization meeting/event needs to be moved or rescheduled.
• All informal Student Organization events are to be held outside of Chapin Hall. Organization recitals and relevant musical activities are welcome to be held in our facility, but social events and similar activities should be held elsewhere on campus, such as the Student Center, Recreation Center, or in the many Residence Life locations available for student use.
• Student Organizations are not permitted to use the Leshowitz Recital Hall unless written approval is provided by the Cali School Director Shea Scruggs.

For more information, please visit the Center for Student Involvement website at: https://www.montclair.edu/center-for-student-involvement/