General Accounting

Mission Statement

The mission of General Accounting is to maintain and ensure the accuracy and integrity of the University’s financial records through account reconciliations and other analyses and to provide timely and reliable financial and accounting services.

General Accounting ensures that all transactions are made in accordance with the University’s policies, U.S. Generally Accepted Accounting Principles (GAAP) established by the Government Accounting Standards Board (GASB). General Accounting also ensures all transactions abide by Federal & NJ rulings/laws/directive/pronouncements as well as any/all other applicable governing bodies and regulatory agencies or subdivisions.

General Accounting maintains knowledgeable staff who understand various accounting processes from beginning to end and act as a resource to the University Community in providing the highest quality and most responsive service with care and concern. The office seeks to utilize technology in the most effective manner in the operation of accounting functions.

General Accounting partners with Student Accounts, Payroll, Benefits, Budgeting, and Student Financial Aid to provide the highest quality of service to its internal customers as well as to its external vendors and third-parties.

Major responsibilities:

Establish University’s Accounting Calendar and oversee monthly, quarterly, and yearly posting and closing activities
Develop and perform reconciliation processes and procedures that ensure effective integration of financial transactions
Ensure timely and accurate data is processed and posted to the General Ledger
Answering specific questions on the General Ledger
Providing guidance and advice on accounting and reporting issues, financial structures, accounting and finance policies
Reconcile integrated payroll data in the General Ledger
Reconcile integrated student accounting data in the General Ledger
Reconcile uploaded p-card, travel card, and postage charges in the General Ledger
Monitor, control, and report on capital and fixed assets
Maintain, monitor, and enhance the University’s system of internal control over financial transactions
Provide account analyses, ad-hoc reports, and other reporting as required by University management and/or the Board of Trustees

Finance Resource Library

Forms and Templates

Commonly used forms and templates from the various departments within our division.

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Job Aids and Resources

Find helpful job aids and resources, organized by department.

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Policies and Procedures

View all policies and procedures for our division.

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Finance and Treasury

The Division of Finance and Treasury of Montclair State University is committed to providing high quality, efficient services to support the University community and its mission of excellence in education by developing and maintaining accounting, financial management, and reporting procedures and systems that provide financial stewardship over University resources.