Progress Reports and Alerts
Navigate's Early Warning Program helps connect faculty, advisors, tutors, and student support staff to provide coordinated support when students need it most. By submitting Progress Reports and Alerts, you help identify students who may benefit from additional outreach while also recognizing those who are doing well.
Your feedback is shared with both students and their support network, allowing advisors and campus partners to intervene early, celebrate successes, and connect students with the resources they need to stay on track.
Please note: Students can view all feedback submitted through Navigate. When adding comments, write directly to the student using supportive, constructive language.
Progress Reports
Progress Reports provide students with timely feedback on their academic performance and help advisors identify opportunities for outreach and intervention.
Faculty teaching undergraduate degree-seeking students in eligible programs are required to complete Progress Reports during designated reporting periods each semester. When a reporting period opens, you'll receive an email from the Office of the Provost with instructions for accessing your roster in Navigate.
When submitting a Progress Report, you'll:
- Select one or more reasons for your feedback
- Record the student's current course grade
- Enter the student's number of absences
- Include optional comments or recommendations
Reasons for Feedback
Early Progress Reports
Submitted early in the semester, these reports help identify concerns before they become larger challenges. Early feedback gives students and their advisors time to develop strategies, connect with campus resources, and improve academic performance.
Midterm Progress Reports
Midterm Progress Reports provide an updated snapshot of a student's progress and help determine whether additional intervention is needed before the end of the semester. Providing current grades and attendance information gives advisors valuable context when working with students.
Ad-hoc Alerts
Concerns don't always happen during Progress Report periods. Faculty can submit an Ad-hoc Alert for any student at any point during the semester.
Use Ad-hoc Alerts to notify advisors when you're concerned about a student's attendance, academic performance, participation, or overall engagement. Once submitted, students receive a notification, and advisors can review the alert and coordinate appropriate follow-up and support.
What Happens After You Submit an Alert?
When you submit an alert through Navigate, the student receives an email notification with your feedback and is encouraged to review your comments and connect with you directly. Depending on the type of alert, students may also be directed to academic advising, tutoring, or other campus support resources.
Your feedback is also shared with the student's support network, including advisors and other authorized staff, who can coordinate timely outreach and intervention. Navigate allows support teams to track alerts, monitor student progress, and work together to ensure students receive the guidance and resources they need to succeed.
| Alert Reason | Communication Template | Supporter Response Strategy |
|---|---|---|
| Assignments or Exam Grades Concern | Log into Canvas and/or reach out to me for more details about your class grades. | Discuss academic plan for improvement, which may include tutoring and meeting with the instructor. |
| Attendance Concern | Come to class; attendance is important for your success. Contact me if you would like to discuss class attendance requirements further. | Discuss reasons for lack of attendance; develop a plan for improving attendance and meeting with the instructor. |
| At Risk for Failing | You are at risk of failing my class. Reach out to me to discuss your performance further. Your advisor is available to you for consultation as well. | Determine intervention strategy through the end of the term, which may include tutoring or withdrawing from the course. |
| Greater Participation Encouraged | I am concerned about your engagement in class. Reach out to me to discuss what you can do to improve. | Review class expectations as indicated on syllabus; encourage discussion with instructor. |
| Keep Up the Good Work | You’re doing nicely and showing improvement; keep it up and see me if you need help. | Reinforce the instructor’s message; articulate a plan to build upon strengths. |
| Library Support Needed | I’m recommending that you get research assistance from the library. They will be reaching out soon with ways to get help. | Reinforce the instructor’s message; articulate a plan to build upon strengths and connect them to the library’s resources. |
| Missing Work | Please refer to my syllabus regarding my late work policy and see me if you have questions. | Discuss academic plan for improvement; encourage discussion with instructor to determine if it is possible to submit missing work. |
| Outstanding Performance | You’re doing great! You should be very proud. | Reinforce instructor’s message; articulate a plan to keep the momentum. |
| See Me after Class or during Office Hours | I would like to meet with you as soon as possible to discuss your performance in my class. | Remind students to follow up with instructor as requested. |
Cases for Academic Support
When you submit a "Tutoring Recommended" alert in Navigate, a referral is automatically sent to the Center for Academic Success and Tutoring (CAST). The student receives a notification encouraging them to schedule a tutoring appointment through Navigate.
Once the referral is received, CAST works to connect the student with an appropriate tutor, who will reach out to schedule a tutoring session. Throughout the process, tutors update the referral status so you and other authorized users can track the student's progress and engagement.
You can monitor the status of your tutoring referrals from your Professor Home page by selecting Open Cases under My Issued Alerts. Even after a case has been closed, you can still view its details and outcome for future reference.
Questions about tutoring referrals or CAST services? Contact the Center for Academic Success and Tutoring (CAST) for assistance.