Bidding Opportunities

Current and Upcoming Bid Opportunities

Welcome to the official bidding website for Montclair State University.

Montclair State University uses the Workday Strategic Sourcing (WSS) Bid Portal to manage public bidding opportunities and other invite-only sourcing events administered by Procurement Services. Opportunities may include Requests for Proposals (RFP), Requests for Quotes (RFQ), Requests for Bids (RFB), and other competitive solicitations.

Through the WSS Bid Portal, suppliers can view bidding opportunities and solicitation documents, submit questions, receive addenda and updates, and submit bid proposals electronically.

The University is committed to promoting transparency, fairness, competition, and value throughout the procurement process. Qualified suppliers are encouraged to participate as the University seeks to establish strong partnerships that support its operational and strategic objectives. Thank you for your interest in doing business with Montclair State University. We look forward to receiving your submissions and exploring opportunities for future collaboration.

View Current Bid Opportunities

Open the WSS Bid Portal

Understanding Bidding at Montclair State University

Importance of the Bidding Process

The bidding process is an essential part of procurement, and involves inviting suppliers to submit proposals for goods and/or services described under the scope of work. The primary goals and objectives of the bidding process are:

Transparency: Offering a clear description of the scope of work, deliverables, milestones, and terms and conditions.
Competition: Provides equal opportunity for participation.
Cost Efficiency & Value: Encourage competitive pricing and solutions that maximize value.
Objectivity: Proposals are evaluated utilizing pre-established criteria made available to all Bidders.
Accountability: Creates a documented process that supports oversight and public trust.
Innovation: Encourages the University and suppliers to develop high-quality and effective solutions to meet the demanding needs of our growing and evolving student population.

Bidding Events & Overview

The bidding process includes the following events:

Solicitation Posting: Opportunities are published within the Bid Portal.
Supplier Questions & Answers: Questions are submitted and collectively answered via addenda within the Bid Portal.
Proposal Submission: Suppliers submit (upload) bids electronically within the Bid Portal.
Evaluation: Proposals are reviewed based on defined criteria, as established within the bid solicitation document.
Award: Contract is awarded to the selected supplier(s) deemed most advantageous to the University.

Key Definitions

Bidding Process	A formal University process used to solicit, evaluate, and award contracts through competition among qualified suppliers for goods or services based on a defined scope of work, requirements, terms, and conditions.
Bid / Proposal	A supplier’s formal response to a University bid solicitation, including pricing and other required information describing how the supplier will provide the requested goods or services.
Scope of Work	The section of a bid solicitation that describes the work to be performed, including required tasks, services, deliverables, timelines, and supplier responsibilities under the contract.
Addendum	An official document issued by the University to clarify, modify, or supplement the solicitation before proposals are due. Addenda become part of the solicitation documents, and all other terms and conditions remain unchanged unless specifically modified by the addendum.
Contract	The legally binding agreement between the Contractor and the University that creates rights and obligations following the bid award. The contract incorporates the bidding documents, Addenda (as applicable), Contractor's Proposal, and all other contractually relevant material.

Supplemental Supplier Information

For additional Information, such as the Standard Terms & Conditions, compliance documentation, and general guidance on how to do business with the University, please visit the Supplier Information page.

→ Supplier Information

Frequently Asked Questions

Common Questions Regarding the Bidding Process

Which entities may participate in the bidding process?

For public bidding opportunities, the University welcomes all qualified suppliers to submit competitive proposals. For invite-only bidding opportunities, only the suppliers invited may submit a proposal.

Where can I find currently available bidding opportunities?

To view bidding opportunities and participate in the bidding process at Montclair State University, please access the WSS Bid Portal through the following link: https://montclair-state-university.public-portal.us.workdayspend.com/

I intend to submit a bid, do I need to pre-register with the University?

No, bidders do not need to pre-register with the University prior to submitting a bid.

Can proposals be submitted after the submission deadline?

No, proposals may not be submitted after the submission deadline. Bidder is responsible for ensuring that its proposal is properly prepared, and submitted on time or it will be deemed non-responsive.

How are bids evaluated by the University?

Bid proposals may be evaluated based solely on price; or on price and other factors. Although evaluation criteria may vary depending on the needs of the University, the specific factors may be found within the project documents.

Is the lowest priced bid always awarded the contract?

No, the lowest priced bid is not always awarded the contract. Each bidding solicitation has its own evaluation criteria, and price may just be one component of the overall evaluation.

If selected for award, how long does the contract process take?

Once a supplier has been selected, the timeline to execute the contract is dependent upon the supplier providing the balance of additional required compliance forms (such as insurance, performance & payment bonds, political contributions form, equal employment opportunity/affirmative action certification, etc.). The timeline is also subject to both parties agreeing upon any contract terms, legal review, and any further approvals. However, the standard/expected duration for contract execution is approximately two (2) weeks.

Is the bidder required to attend the pre-bid meeting/site visit?

Generally, a bidder is not required to attend a Pre-bid Meeting/Site Visit in order to be considered for contract award. However, select complex projects may require that bidders attend the pre-bid meeting/site visit in order to ensure all bidding requirements and logistics are understood and taken into consideration by the bidder. Each bid solicitation will detail whether or not attending the pre-bid meeting/site visit is discretionary or required.