I. Scheduling & Availability
Thank you for your interest in the John J. Cali School of Music facilities. Please refer to this document for further information about reserving our spaces, including available scheduling windows and rate information for spaces, equipment, and staffing.
Availability
The spaces at the Cali School are only available for rental beyond our primary academic semesters. Rental requests will only be considered during the following windows:
- Late December through early January
- Spring Break (typically the second week of March)
- May through August
- Fall Break (typically the third week of October)
Contact
For all initial inquiries, please reach out to our Scheduling Administrator. For further information for events that have already been scheduled or for contract information, please reach out to our Production Manager.
Taylor Goodson
Scheduling Administrator
(initial inquiries, date/room availability, rate information)
goodsont@montclair.edu
(973) 655-3215
Andrew Dickerson
Production Manager
(contract drafting, staffing/equipment/facility information)
dickersona@montclair.edu
(973) 655-7885
II. Usage Rates
Usage rates for all Cali School of Music rooms are based off of a day rate defined by a maximum of eight hours of use. Usage beyond eight hours will be billed at the overtime rates below.
Performance Spaces
There are three performance spaces in Chapin Hall, the home of the John J. Cali School of Music. The 225-seat Leshowitz Recital Hall is our primary space for performances while two of our large rehearsal halls (201 and G55) are regularly used for smaller events such as recitals and masterclasses. These two rehearsal rooms have flexible arrangements and can seat audiences of up to 50 guests.
- Leshowitz Recital Hall - $1,250/day; $250 per hour overtime rate
- Room G55 (Vocal Rehearsal Hall) - $600/day; $100 per hour overtime rate
- Room 201 (Ensemble Rehearsal Hall) - $600/day; $100 per hour overtime rate
Additional Classrooms
In tandem with a performance space reservation, additional classrooms may also be reserved. No green room or warm-up room is provided with our performance spaces and must be booked separately via the rate below.
- Additional classroom reservation - $200/day per room; $50 per hour overtime rate
III. Staffing Rates
Staffing rates for all Cali School of Music reservations are separated into two categories. ‘Required Staffing’ is the minimum required for all reservations within our spaces. ‘Additional Staffing’ is optional and may be booked as needed for additional event support.
Required Staffing
All of our spaces require at least one employee to oversee the space and must be booked at the rate below as part of your reservation.
- Facilities Manager - $320/day; $50 per hour overtime rate
Additional Staffing
Optional additional staff to support your event may be booked at the rates below. Descriptions of duties are included for reference. Additional staffing is booked hourly with a four hour minimum. Any time beyond the standard eight hours is booked at 1.5 times the hourly rate. Additional staffing needs must be coordinated before the executed contract at the discretion of the Cali School of Music staff (see Section I: Contact).
- Sound Engineer (for advanced sound needs such as microphones/playback/monitors/etc.) - $40/hour
- Lighting Technician (for advanced lighting needs such as specials/focus/colour/non-standard concert lighting/etc.) - $40/hour
- Front of House Manager (for assisting guests with seating/welcome/etc.) - $30/hour
- Additional Ushers (additional support for Front of House Manager) - $25/hour
- Stage Crew (additional stage support such as moving chairs/instruments/equipment/etc.) - $25/hour
IV. Equipment Rates
Included Equipment
The following equipment is included with all rentals of our spaces depending on which room is utilized:
Leshowitz Recital Hall
- A Steinway D piano
- Standard lighting & seating (225 seats, built-in)
- Projection and sound sourced from client device via HDMI
- Two Sure ULX-D wireless microphones set at a pre-determined level
- Stands and cables for all equipment
- Tables (limited by inventory/availability)
G55 & 201
- A Steinway B piano
- Standard lighting & seating (movable, up to 50)
- Projection and sound sourced from client device via HDMI
- Two Sure ULX-D wireless microphones set at a pre-determined level
- Stands and cables for all equipment
- Tables (limited by inventory/availability)
Additional Equipment
The following additional equipment may be booked at the rates below. Note: these additional equipment rates are day rates with no hourly limitations - the equipment would be available for your full day.
- Secondary Steinway B Piano (Leshowitz only, includes moving and tuning) - $200/day
- Four Meyer MJF Monitors (Leshowitz only, set at a predetermined level; for further control, a Sound Engineer is required to be booked for the event) - $50/day per pair
- Ten Additional Sure ULX-D Wireless Microphones (Leshowitz only, set at a predetermined level; for further control, a Sound Engineer is required to be booked for the event) - $25/day per microphone
- For additional needs/specialized equipment, please inquire for further details
V. Audio, Video, and Streaming Services
The Leshowitz Recital Hall
Events in the Leshowitz Recital Hall may be streamed and/or recorded (audio/video) by the Facilities Manager assigned to the event. Recording and streaming cannot be guaranteed, though every effort will be made to reliably capture, stream, and archive the performance. If a video capture or audio recording is integral to the event, an outside company or individual must be engaged at the expense of the client to manage and oversee video capture, editing, and file management.
Rooms G55 & 201
Audio/Video recording and Streaming is not available in rooms G55 or 201. An outside company or individual must be engaged at the expense of the client for recording/streaming in those locations.
